The first ARIES "electronic meeting" will be held on Friday, December 4 at 8 AM
Pacific time, and is scheduled to last for 4 hours. The call-in number (for
this meeting) is 314-232-3502. The number for future meetings will be posted
with the information page specific to that meeting.
The idea of using electronic meetings is still experimental. In addition to
exchanging project information, we will be evaluating the value of future
e-meetings. It is unlikely that we will eliminate traditional meetings, but a
combination of "real" meetings, conference calls and e-meetings likely will be
the most effective method for teamwide communication.
The format of the e-meeting is a combination of audio (via a conference call)
and video in the form of "normal" presentation slides (via the ARIES Team web
site). Since time is much more limited as compared with ordinary meetings,
presentations will be short (about 15 minutes). Speakers must invest time in
advance of the meeting to prepare their presentation and suitable background
information in order to make efficient use of the limited time. Speakers are
encouraged to post information prior to the meeting and allow attendees to
preview the contents.
Speakers should send their presentations to tillack@fusion.ucsd.edu
and/or becker@fusion.ucsd.edu well in advance, but no later than
November 30. The short presentation materials should be submitted
separately from the longer background information. The preferred format
is HTML with GIF (or JPEG) figures, but other formats (such as PowerPoint or MS
Word) are acceptable with prior arrangement (we want to perform small tests in
advance for unusual formats).
Download Adobe Acrobat Reader if you do not already have it.
Assistance will be available during the meeting by contacting Allisa Becker by
FAX, phone or e-mail.
Please be advised that you can open as many browser windows as you want and
have them all open at the same time. For example, a window for the agenda, a
window for the ongoing presentation, a window for the CAD drawing, a window for
the strawman, a window for the neutron wall loading, and so on. In this case,
moving from one link to the other will be efficient and take no time.
The e-meeting web pages will be updated frequently prior to the meeting.
You should RELOAD pages during the meeting to ensure you are not viewing
obsolete versions.